Technical Assistant at CCTTFA Private individual

The CCTTFA is looking for a prospective applicant to fill a vacant position of a Technical Assistant which need to be filled urgently. The advisor to be hired is expected to be highly professional and competent who meets the below merits per the TORs

Role and Responsibility of TA Finance

The overall objective of this role is to ensure that the Central Corridor TTFA is properly implementing and complying with the financial systems and procedures according to financial manual and the CCTTFA Policies and Procedures towards improving the corridor performance.

The Technical Assistant’s specific roles will be:

Finance and Administration

1. Ensure compliance and adherence to the financial systems and Procedures according to financial manual
2. Provide Technical support and guidance to the different unit with regards to finance and procurement procedures and advise as appropriate on the most cost effective and efficient methods.

• Prepare Contracts and Agreement for purchase of goods or service and ensure timely payment processing, create logs for all agreements.

1. Ensure the levy collection and reconciliations with TPA and any other relevant institution.
2. Follow-up on advances, clearance, and refunds
3. Assist with payment preparations

• Daily Monitoring and Updating the ERP system as well as timely processing of payments
• Adherence to deadlines.

1. Archiving, organizing, and updating financial documents in both hard and soft as per CCTTFA Guidelines and Standard Operating Procedures.
2. Assist with reviewing the supporting documentation, make necessary corrections as needed regarding Budget, accounting and other financial information.
3. Assist with the Monthly cash counts for cash box with instructions from the DFA.

• Ensure all Payment requests are properly documented, verified, and authorized before payments are made.
• Conduct Physical Visits to make direct payment to the CCTTFA Stakeholders when required.
• Any other tasks as may be assigned by the Director of Finance and Administration.
• Procurement roles

1. Ensure Compliance and adherence to Procurement system and Logistics according to CCTTFA Procurement Manual.
2. Follow up with suppliers, ensure timely delivery of requested supplies and materials, and keep the user department informed on status of the delivery of required goods/services.

• Mitigating the risk of Conflict of interest, fraud, and corruption at all stages of procurement process as per CCTTFA Procurement Manual.

1. Participate in the evaluation of bids for an RFP or any tender process and when appointed by the Executive Secretariat, must sign the declaration of impartiality and confidentiality as per office Guidance.
2. Managing and Plan for all procurement and disposal by tender activities of the CCTTFA
3. Supporting the Functioning of the Procurement Committee

• Prepare tendering document, advertise and Manage contracts.
• Maintain and Archive records of the procurement disposal process.

1. Prepare Monthly report for the procurement committee.
2. Prepare other financial and procurement reports as may be required from time to time.

Reporting/Coordination

The Technical Assistant – Finance shall be reporting to the Director of Finance and Administration of CCTTFA or any other designated official within CCTTFA.

Skills and Experience:

In performing his/her, duties the Technical Assistant – Finance, will always be required to demonstrate the following skills:

1. Good interpersonal, intercultural, and organizational skills.
2. Excellent communication and writing skills.

• At least 5 years of extensive experience in financial accounting, banking

1. At least 3 years of experience in working in Regional or International Organization will be an added advantage.
2. Appropriate Computer skills are necessary;
3. Information technology skills especially Microsoft Office (word, excel, access), or any other accounting packages; Knowledge of ODOO, SAGE or QUICKBOOK are desirable.

• Demonstrate skills in the procurement process.
• Donors funding procedures;

Minimum Qualifications:

1. Bachelor’s degree in finance/accounting/ from a recognized university with 5 years of working Experience in Accounts and Business Administration;
2. Certificate in procurement and logistics from a recognized institution will be an added advantage.

Language Proficiency

1. Proficiency in English is a must.
2. Knowledge of French will be an added advantage.

Length of Contract:

Duration of contract is 1 year (one year) renewable subject on availability of funds.

Notice for Applicants:

1. Closing Date: Friday 12th July 2024 – Midnight
2. Submission Method: We only accept email submissions. Please send your updated CV to: procurement@centralcorridor-ttfa.org

Note: Any late submissions will not be considered for evaluation